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Groups organise members into fellowship structures such as small groups, zones, classes, or cells. Your branch can rename the group type, so the app sidebar may show a branch-specific label such as Cells or Zones instead of Groups.
Who can do this: Org Owner, Org Admin, Branch Admin, and Editor can create and edit groups and rosters. Org Owner, Org Admin, and Branch Admin can delete groups and reassign all members.
Members can belong to more than one active group. Use each group’s roster to confirm membership. The member profile’s Group tab currently shows a single group assignment and should not be treated as the full list of all active group memberships.

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Create a group

1

Open Groups

In the sidebar, click Groups or your branch’s custom group label.
2

Start a group

Click Add Group. If your branch uses a custom label, the button uses that label.
3

Enter details

Enter Name. Optionally enter Description and choose a Ministry.
4

Create the group

Click Create Group.
Group names must be unique within the branch. New groups start as Active. You can link a group to an active ministry when you create or edit the group. When you link a group, Bethel ChMS can add the group’s active members to the ministry roster through the group relationship.
Only active, non-archived ministries in the same branch are available in the Ministry selector.
The group detail page shows a Ministry badge. Click the ministry name to open the linked ministry.

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Find and filter groups

The group list shows each group’s name, status, member count, leader, and created date. Use the status filter to show:
  • All
  • Active
  • Inactive
Use Sort by or the table column headers to sort by name, member count, or created date.

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Add a member

1

Open the group

Click the group name in the group list.
2

Click Add Member

Click Add Member in the Roster section.
3

Choose a member

Search for a member in the same branch and select them.
4

Add the member

Click Add Member.
Members can belong to more than one group. The selector shows a member’s current groups to help you avoid accidental duplicates.

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Bulk assign members

Use Bulk Assign when you need to add many members to the same active group.
  1. Open an active group.
  2. Click Bulk Assign.
  3. Search or select from members who are not already in this group.
  4. Click Assign Members.
Bulk assignment adds selected members with the Member role. Inactive members are not included in the available list.

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Change roles

Each group roster member has one role:
  • Leader
  • Assistant Leader
  • Member
To change a role, open the group, find the person in Roster, and click Change Role.

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Remove a member

Removing a member closes their active group membership. It does not delete the member record or attendance history.
  1. Open the group.
  2. Find the person in Roster.
  3. Click Remove.
  4. Confirm the removal.

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Reassign all members

Branch Admin and org-level admin roles can move all active members from one group to another active group in the same branch.
  1. Open the source group.
  2. Click Reassign All Members.
  3. Select the target group.
  4. Click Move Members.
All moved members receive the Member role in the target group.

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Edit, deactivate, or delete a group

Use the group list Actions menu to edit a group’s name, description, linked ministry, or active status. Inactive groups remain visible when you filter for Inactive, but you cannot add members or bulk assign members to an inactive group.
Deleting a group soft-deletes the group and closes active memberships. Use Reassign All Members first if you need to move the roster before deleting.

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Close events

The group detail page shows Close Events when events are linked to the group. It separates upcoming events from recent past events. Use event setup to link an event to a group.