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A ministry in Bethel ChMS is an organisational grouping for teams, departments, or service groups within a branch. Ministries are not events. They help you organise who is responsible for what, whether that’s a worship team, an ushering department, or a children’s ministry.
Who can do this: Branch Admin and Editor can create, edit, and manage ministry rosters. Only Branch Admin can delete a ministry. Organisation-level roles have read-only access.

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Creating a ministry

1

Open the ministries page

In the sidebar, click Ministries.
2

Start a new ministry

Click Add Ministry. A dialog will open with the ministry form.
3

Fill in the details

Enter a Name for the ministry. The name must be unique within your branch. Optionally, add a Description to explain the ministry’s purpose.
4

Save the ministry

Click Save. The ministry is created with an Active status by default.
Create ministry dialog

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Assigning members

Once a ministry exists, you can start adding members to it and assigning them roles.
1

Open the ministry

Click on the ministry you want to add members to.
2

Add a member

Click Add Member. A dialog will open with a search field.
3

Search and select

Search for a member by name, then select them from the results.
4

Assign a role

Choose a role for this member: Leader, Assistant Leader, or Member.
5

Set the joined date and confirm

Set the Joined Date and click Save to add them to the roster.
A member can only be assigned to a ministry within their own branch.
Add member to ministry dialog with role selector

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Ministry roles explained

Each person in a ministry is assigned one of three roles:
  • Leader: The primary person responsible for the ministry. Ministry leaders may have additional portal permissions in future.
  • Assistant Leader: Supports the ministry leader in coordinating the team.
  • Member: A general participant in the ministry.
A ministry can have multiple leaders and assistant leaders. For example, a large worship ministry might have two leaders who alternate between services.

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Removing a member from a ministry

When you remove someone from a ministry, Bethel ChMS sets a Leave Date on their assignment rather than deleting the record. This preserves their tenure history.
1

Open the ministry roster

Navigate to the ministry and view its roster.
2

Remove the member

Find the member you want to remove and click Remove.
3

Confirm removal

Confirm the action. Bethel ChMS will set a leave date on the assignment, and the member will no longer appear in the active roster.
If a member re-joins a ministry later, a new assignment record is created. Their previous tenure is preserved as a separate record.

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Viewing the roster

The ministry detail page shows all active members, those with no leave date. For each person, you can see their name, role, and joined date.
Ministry roster showing active members with role badges

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Archiving a ministry

Archiving a ministry sets its status to Archived. You can no longer assign new members to an archived ministry, but the existing roster and history are preserved. You can reactivate an archived ministry at any time.
1

Open the ministry

Navigate to the ministry you want to archive.
2

Archive the ministry

Click Archive. The ministry status changes to Archived.
Use archiving when a ministry is on pause but you want to keep the history. For example, a seasonal outreach team that runs every December.

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Deleting a ministry

Only Branch Admins can delete a ministry.
Deleting a ministry is a soft delete. Bethel ChMS automatically closes all active assignments and moves the ministry to a deleted state. Deleted ministries can be recovered within 30 days.
1

Open the ministry

Navigate to the ministry you want to delete.
2

Delete the ministry

Click Delete and confirm the action. All active member assignments are closed automatically.
If you just want to pause a ministry temporarily, consider archiving it instead. Archiving keeps the ministry visible in your list and preserves the roster without requiring recovery.