Who can do this: Org Owner, Org Admin, and Branch Admin can open Reports from the sidebar and use Membership Demographics. Editors can access the report by direct URL, but the Reports sidebar item is hidden for them. Treasurers cannot access this report.
Open the report
- In the sidebar, click Reports.
- On the Build Report tab, click Membership Demographics.
Choose who is counted
Use Configure Report to decide which members appear in the cross-tab.| Filter | What it does |
|---|---|
| Lifecycle Status | Counts members with the selected statuses. New reports default to Active members. |
| Branch | Counts members from All branches or one branch. Branch-scoped users do not see this filter. |
| Custom Fields | Filters members by custom field values. Supported custom field filters include text, number range, date range, yes/no, and single select. |
| Attendance recency | Counts only members who attended at least once in the last selected number of months. |
Read the cross-tab
The preview shows one row per age group and columns for gender totals.- Male and Female always appear.
- Other, Prefer not to say, and Not specified appear when matching members exist.
- Unknown includes members whose age group cannot be determined.
- Total shows the overall total across all displayed rows.
Add composite rows
Composite rows combine age groups into named summary rows without changing your age group setup. For example, you can create Total Youth (13-35) or Total Adults (13+).- Open Composite rows.
- Click Add composite.
- Enter a Composite label.
- Select the age groups to include.
If a saved template references an age group that no longer exists, Bethel ChMS skips that age group and shows a non-blocking notice.
Add a nationality breakout
Use Nationality breakout to add a separate section for selected nationalities.- Open Nationality breakout.
- Click Select nationalities….
- Search for and select the nationalities you want to show separately.
Fix incomplete demographic data
The report can show a data-completeness banner when matching members are missing demographic fields. The banner highlights missing date of birth, gender, or nationality data. Click a count in the banner to open the matching member list. Each listed member links to the member profile so you can update the missing data.Completeness counts follow the report’s status and branch filters. They do not change when you add custom field filters or attendance recency.
Export the report
Export buttons activate after the preview loads and the report has at least one matching member.- Export CSV downloads the same cross-tab data shown in the preview. The CSV always includes all gender columns plus Total so files stay consistent over time.
- Export PDF generates a formatted PDF using the same filters as the preview.
membership_demographics-2026-06-13.csv or membership_demographics-2026-06-13.pdf.
Save demographics templates
Click Save as template to save the current setup. The template stores lifecycle status, branch, custom field filters, attendance recency, composite rows, and nationality breakout selections. You can load saved templates from Reports > Templates.Use the built-in membership template
Every organisation can use the system template named Mid & End of Year Membership Report. It is configured for active members across all branches and includes these composite rows:- Total Youth (13-35)
- Total Adults (13+)